Executive assistant to the ceo

Job location: Helsinki, Finland

In this position you will work side by side with the CEO and owner of Teknos and thus, be in a very visible and value adding role in the organisation. The main purpose of this position is to be the gate keeper and a trouble shooter / connector for the CEO and by doing so, contribute to Teknos’ vision to be a sustainable coatings solution provider close to the customer.

You will be enabling the CEO to prioritize various projects and help by researching for content, creating, correcting, sparring and timely delivery of tasks, presentations and documents. You will manage and coordinate the CEO’s time and travel arrangements as well as organize events and meetings.


Daily tasks and responsibilities:

  • Supporting the CEO in the delivery of projects and tasks by researching, scheduling and delivering inputs, also preparing presentations and relevant documentation
  • Organising and coordinating CEO’s calendar, acting as an enabler
  • Setting up and coordinating events such as the monthly management meetings, annual Managing Directors meeting, board meetings and other possible events
  • Active participation in the monthly management meetings by making the minutes, setting up tasks derived from the meeting and following them up as well as ensuring that material is ready from all participants in due time
  • Travel management
  • General back office tasks
  • Communication support
  • Close cooperation with international leadership team


Skills and qualifications:

  • Several years of relevant job experience in a similar position and university degree
  • Law and/or finance knowledge will be an asset, also any prior project management experience and skills are highly valued
  • A good listener with emotional awareness, paying attention to the surroundings and people
  • Ability to work on multiple projects at the same time, set priorities wisely, remain calm when priorities change or when sudden events or changes occur
  • A well organized conceptual thinker
  • Good knowledge of modern IT and collaboration applications (O365, SharePoint, social media, etc.)
  • Good cultural understanding as you will have a significant international exposure
  • Proficient in English and Finnish


What we offer
This position offers you a great opportunity to use your skills and further develop yourself within an international and industrial environment.

In Teknos you will also have:

Meaningful job: We are proud of what we do. Our work highlights the expertise of our personnel, the high quality of our products and the company's values.

Inspired and motivated teams: We have a highly skilled people. We are a multi-faceted, international organization that works as a team to achieve our shared strategic objectives.

Development opportunities: With us you can build up your expertise. We provide opportunities to support your development throughout every stage of your career. 

Responsibility for people and environment: Our ethical principles embrace people as well as the environment. We are always striving to build a sustainable future.

Apply to join our Teknos family!

Please send your application (CV and cover letter with salary expectation) to our recruiting system. Use the below button to apply.


For further information, please contact:

Paulina Długosz, Group Talent Acquisition Manager (paulina.dlugosz(at)teknos.com)